Funds Corporate Secretary / Company Secretarial Executive

Job Title : Funds Corporate Secretary / Company Secretarial Executive

Team: Funds Company Secretarial

Reporting to: Head of Funds Company Secretarial


We are seeking an experienced Funds Corporate Secretary / Company Secretarial Executive to work as part of a team based in Dublin.  This role offers an excellent opportunity to develop your experience within a busy and successful team.


Your role will be to ensure that communications between the Boards and Committees and the business operate effectively and to the highest standards and that standard company secretarial activities are completed in a timely and effective manner.  Excellent communication and organisational skills are required as the role requires regular interaction with Boards and Committee members.


As part of your role you will liaise with a wide range of external providers as well as members of the Funds and Asset Management department within William Fry to facilitate board reporting.


The successful candidate will be expected to attend Board Meetings in person or by video conference and will be responsible for delivering high quality Minutes and follow up actions. 


Responsibilities to include


  • Working as part of a team;
  • Managing the business of a range of corporate entities through the setting of agendas and preparation and distribution of Board packs;
  • Coordinating and attending Board Meetings and shareholder meetings/AGMs where appropriate;
  • Preparation of Minutes and matters arising for the Boards or Committees;
  • Building and maintaining excellent relationships with the Chairpersons and Directors of each entity for which you are responsible;
  • Ensuring company secretarial procedures are properly managed;
  • Working with the William Fry Funds and Asset Management department to ensure that Board Pack submissions are of a high standard, meet Central Bank requirements for minutes and are suitable to present to the Board;
  • Assisting with the establishment and liquidation of corporate entities;
  • Assist in ensuring that all Board and Committee Terms of References are regularly reviewed and updated, if required.



Skills and qualifications


  • Minimum of 5 years Funds Company Secretarial experience. (useful to have previously worked in a law firm).
  • Professional qualification relevant to the role;
  • Excellent Minute taking skills;
  • Attention to detail and proofing skills essential;
  • Ability to work under pressure with flexibility to adapt to shifting time expectations;
  • Highly organised individual with ability to prioritise workload and work on their own initiative;
  • Excellent communication skills with the ability to build relationships across the business, operations and service providers at all levels of management.


Successful candidates must be able to maintain the confidence of the Boards and Committees and have worked in the investment/funds management industry. They are required to have a good knowledge of investment funds corporate governance and compliance and Central Bank requirements and be in the process of undertaking or have completed a professional qualification relevant to the role


William Fry values diversity and welcomes applications from all sections of society. We are proud to be an equal opportunity employer and do not discriminate on grounds of race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, or gender identity

Business Area
Company Secretarial
Job Group
Business Services Roles
Job Reference